Nagoya University Open Access Policy
On April 19th, 2016, Nagoya University has established the Nagoya University Open Access Policy that is intended to make scholarly articles authored by the faculty of Nagoya University (co-authored articles included) available to a wider public for free, namely, Open Access. If an article cannot be made Open Access for any reasons such as prior agreements with a publisher, the author of the article is required to apply for an exception (please refer to the “Exception” procedure stipulated below).
Scope
Articles which fulfil all of the following conditions below are required to be open to the public:
- Publication of the article after the establishment of the Nagoya University Open Access Policy (peer-reviewed or not); and
- Authored by a faculty member of Nagoya University
※ Of course, a staff who belongs to Nagoya University can use NAGOYA Repository for his/her contributions which are out of range of Open Access Policy as well.
※ Staffs of Nagoya University may refuse to make their authored articles Open Access by sending e-mail to Nagoya University Library.
Method
Articles are made Open Access in the following cases:
- Publication of the article in an Open Access Journal
- Article is open to the public via CiNii, J-STAGE, PMC, or any other academic portal sites.
Articles may be made Open Access through the following methods:
- Registering the article at NAGOYA Repository (Submission to Nagoya Repository)
- Paying additional fees for Open Access option (APC) to the publisher
- Archiving the article on an external subject repository
Checklist for making articles Open Access:
Please check all of the following requirements when your authored article is to be made Open Access:
- The article does not infringe on other person's privacy without his/her consent;
- The article does not defy research ethics or contain plagiarized material;
- Permission from other copyright holders (publisher*, co-authors etc.) has been obtained;
- Permission to use a material which is copyrighted by others (charts, photos, data, etc.) has been obtained;
- Permission to make the output Open Access under agreement(s) contracted with other parties;
- The article does not prevent the acquisition of patent or utility model rights; and
- If it is scheduled to be published as a book (compilation of multiple articles and book revisions included), consultation with the publisher on making the output Open Access is required.
FAQ
If an article will be made public on a publisher’s website after three years, is it still required to make the article open access separately ?
The Open Access Policy does not require an article to be open to the public once it is published. Therefore, it is not necessary to make the article Open Access in this case. However, it is recommended to register the article at the NAGOYA Repository to increase public access to the article.
Is it required for articles published before the establishment of the Open Access Policy or prior to becoming a faculty member at Nagoya University be made open access ?
The articles do not fall under the scope of the Open Access Policy. However, faculty members may opt to make their articles open access or register their articles on the NAGOYA Repository.
The publisher is the copyright holder of my article and I have not paid money (APC or Open Access fees) to the publisher. Can I make an article open access via Nagoya Repository ?
Authors generally transfer copyrights to publishers by according to the submission rules or by signing a copyright transfer agreement for journal articles.
Many publishers conditionally allow authors to register their works in their institutional repositories in the copyright transfer agreement or the submission rules. Many publishers allow authors to register their work in repositories if it is the author's final manuscript after a few months after publication.
- The library will check the repository registration requirements set forth by the publisher. We will contact you if registration is not possible.
- The author's final manuscript is a manuscript after peer review and it includes changes suggested by the referee. It does not include copy-editing, formatting, etc. by the editor.
Generally, proof file is considered after copy-edited and is not available for repository registration. If the final manuscript is a word file or image file, the library will convert it to PDF for registration.
Does Nagoya University offer any discounts or subsidies for OA journal submission fees or for the cost of converting articles to OA (APC) ?
If the author is a faculty member at Nagoya University, he/she can take advantage of discounts by the publisher or Nagoya University grants for many journals. More information is here.
Contact
Electronic Resources Section (Open Science), Information Control Division
Nagoya University Library
lib-os::t.mail.nagoya-u.ac.jp (convert :: to @)